Accounts Payable Specialist

 

Moda Operandi is an e-commerce platform transforming the way people discover and shop for designer fashion. Through its innovative mix of commerce and content, Moda allows women to shop for what’s new and what’s next in designer fashion from the world’s leading emerging designers and luxury brands. Founded in 2011, Moda Operandi's mission is to make it easy for designers to grow their businesses and consumers to realize their personal style. Today, Moda’s platform carries more than 1,000 brands and designers across fashion, fine jewelry and home, shipping to 125 countries.

We are seeking an experienced and collaborative Accounts Payable Specialist (temp to perm) to join our team. A detail-oriented, highly organized Accounts Payable Specialist at Moda Operandi ensures the timely and accurate processing of vendor invoices, accurate payments, reconciliation with statements and resolution of queries.

Responsibilities:

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• Promptly enter, code and process invoices on NetSuite inventory billing.
• Prepare invoices for payment, ensuring accuracy and timeliness
• Answer payment queries in Zendesk in a timely and professional manner and close tickets once resolved
• Investigate quantity/price discrepancies between PO’s, merchandise deliveries and invoices and recover deposits from closed and qty changed line items
• Liaise with various departments to ensure invoices are distributed to relevant people for authorization and received back for timely payment
• Ensure professional and cordial communication is upheld at all times between ourselves and our vendors
• Complete purchase ledger reconciliations
• Maintain cash payments/receipts journal ensure accurate banking details are loaded in Transfermate banking details in NetSuite (NS)
• Help prepare payment runs using NetSuite and Transfermate for batch wire or ACH payment runs, wire transfers, and ACH transactions.
• Upload incoming invoices with all supporting documentation to Bills in NS
• Ensure filing and archiving is completed timely and organized
• Completes ad hoc reports and performs other duties as may be required to support the Accounting Department.
• Verify and reconcile vendor statements
• Respond to vendor inquiries in a timely and professional manner
• Prepare and update internal spreadsheets and files related to Accounts Payable

Qualifications:

• Minimum of 2 to 4 years in a similar role
• Retail industry experience preferred; knowledge of inventory accounting a must
• Extensive experience with NetSuite preferred but not required
• Strong proficiency in Microsoft Excel
• Solid grasp of accounting concepts (debit, credit, accruals)
• Excellent communication skills (phone, video, email, slack) with the ability to build solid relationships internally and externally
• Ability to work hard individually and as part of a team
• Excellent organizational skills
• Enjoy working with numbers, attention to detail, and accuracy
• Proven ability to work within stringent deadlines and a fast-paced environment
• Proactive and takes initiative to recommend improvements to finance processes
• Excellent cross-functional partner and team player

Benefits of Joining Moda Operandi (for full-time):

• Medical, dental & vision coverage
• 401k matching
• Annual bonus program
• Generous PTO policy
• Summer Fridays
• Winter Recess
• Pet Insurance discounts
• Mental Health support including Head Space
• Wellness Program including memberships to HeadSpace, & Carrot
• Generous merchandise discounts

The job description is to be used merely as a guide of expectations rather than an exhaustive list of all duties and competencies. All requirements and skills are subject to change as business needs evolve.

Job Types: Contract, Temporary

Pay: $21.65 - $31.25 per hour

Schedule:

• Monday to Friday

Work Location: Remote

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